Faculty Onboarding

Loyola University Chicago supports its employees and retirees with a wide array of benefits centered around health and wellness, financial security, and work-life balance. These benefits are affordable, comprehensive, and competitive. They include:

• Accident and Critical Illness Insurance
• Dental Insurance
• Employee Assistance Program
• Flexible Spending Accounts
• Health Insurance
• Health Savings Account
• Leave of Absence and Disability Insurance
• Life Insurance
• Long-Term Care Insurance
• PNC Banking
• Retirement 403(b) Plan
• Retirement Information
• Tuition Benefit
• Vision Insurance
• Wellness Program
• Work-Life-Benefits

New employees have 31 days from the date of hire to enroll in the medical plan, along with other benefits options. Current employees can make changes to their benefit elections during the annual Open Enrollment Period each fall or 31 days from the date of a qualifying life event (e.g., birth of a child, loss of coverage, etc.).

Many of Loyola’s benefit vendors offer easy-to-use applications so you can access your account from the convenience of your smartphone. The apps are secure and interactive mobile apps for members to access personal account information and other features. These apps can be downloaded for free from the App Store® for iOS devices, or Google Play™ for Android. View the Benefits Vendors Smartphone Apps available now.

For a complete list of benefits and contacts/resources, please review the Benefits Booklet. If you have questions, please contact the Benefits team for more information.

https://www.luc.edu/hr/benefits.shtml

Loyola Alert is an emergency messaging service that provides personalized, time-sensitive alerts to students, faculty, staff and other personnel in the event of unforeseen events or potentially life-threatening emergencies at the lakeside campuses. Loyola Alert will immediately send messages to registered participants via the following communication channels:

• Text messages to cell phones
• Voice messages to land lines and cell phones
• Written messages to personal e-mail accounts

Registration is required to receive Loyola Alert emergency communications. Loyola Alert messages are supplementary to the University’s emergency communications that are sent to all Loyola e-mail addresses and made available at LUC.edu.

Alerts will be sent for emergencies occuring on University property that present a significant threat to loss of life. Examples of emergencies in which Loyola Alert may be activated include, but are not limited to: barricade/hostage situations; widespread and threatening weather conditions; national civil emergencies; terrorism, active shooter, or other violent acts; and health emergencies as ordered by public health authorities.

To ensure that you receive emergency information through Loyola Alert, please sign up by filling out a simple registration form as soon as possible. A Loyola affiliated person is able to register multiple phone numbers in the system, this is useful for students who want to register their parents, or a faculty member who wants to register their spouse.

For more information, please review the Frequently Asked Questions.

The Rambler Card is Loyola's official identification card and identifies all members of the Loyola community.

Faculty and staff can be issued a Rambler Card upon confirmation of employment. Prior to visiting the Card Office, all new faculty and staff are encouraged to confirm the issuance of their Loyola Identification Number (or LID), which authorizes them to receive a Rambler Card. At that time, new faculty and staff may visit either of our Campus Card Office locations.

The Rambler Card provides access to the university shuttle bus and campus libraries. Departments can also grant specific cardholders access to specialty facilities, such as computer labs and other campus buildings by notifying the Department of Campus Safety. Additionally, other campus facilities (i.e. the Halas Recreation Center, the Parking Garages) use the Rambler Card as a membership card to gain access once the cardholder is authorized.

More information here

All international faculty present on a visa must sign up for a Sprintax Calculus account so that the University can determine the appropriate tax withholding on your payments, and determine if you are eligible for any income tax treaty exemptions. Sprintax Calculus uses information you enter to determine foreign national residency status, tax treaty eligibility, and generates the appropriate tax forms.

If you have recently started at Loyola and have not received an email to sign up for an account, please email nra-processing@luc.edu to request an account as a new employee.

Please visit the nonresident alien tax compliance site for additional information.

Loyola University Chicago recognizes the occasional need to hire or reassign an employee who will, due to the nature of a particular position or business needs of the University, need to reside and perform their University work outside of the state of Illinois.

However, because having employees who work outside of the State of Illinois subjects the University to numerous other laws and imposes additional insurance and payroll requirements and costs (e.g., workers compensation liability insurance, unemployment requirements, payroll tax withholding/reporting, administrative costs, and other reporting requirements to other states), the University asks all out of state employees to certify that they are living and working in a state other than Illinois.

They can do this by completing the Personal Fact Sheet, which can be found on the Human Resources website. The completed form should be submitted to Human Resources via e-mail at

Additionally, we request that the employee complete and submit the appropriate state withholding tax form. The United States Department of Labor lists all US state tax forms on its site.

Attention Hiring Managers: Loyola University Chicago is currently registered with the following states. If you are hiring a staff or faculty member to work in a state other than the ones listed below, please contact Human Resources and Payroll so they can begin the registration process.

• Arizona
• Arkansas
• California
• Colorado
• Colorado - Denver
• Connecticut
• District Columbia (D.C.)
• Georgia
• Idaho
• Indiana
• Iowa
• Kentucky
• Louisiana
• Maryland
• Massachusetts
• Michigan
• Minnesota
• Missouri
• Missouri - St Louis
• Nebraska
• New Jersey
• New York
• North Carolina
• Ohio
• Ohio - Cleveland Heights, Upper Arlington
• Ohio - Dayton City
• Ohio - Montgomery City
• Oregon
• Pennsylvania
• Pennsylvania – Ashton Township
• Rhode Island
• South Carolina
• Virginia
• Wisconsin

The following 9 U.S. States do not levy a state income tax, however, Human Resources must be notified if an employee is living and working in one of these states in order to stop withholding Illinois State Tax:

• Alaska
• Florida
• Nevada
• New Hampshire
• South Dakota
• Texas
• Tennessee
• Washington
• Wyoming

Questions may be directed to the following departments.

Payroll Services - kronoshelpdesk@luc.edu

Human Resources - hr-payroll-processing@luc.edu

https://www.luc.edu/finance/outofstateemployees/#d.en.272093