PowerPoint Accessibility

Microsoft Office has developed documentation on how to make PowerPoint documents accessible. Visit Make your PowerPoint document accessible for a complete list of the documentation Microsoft Office has developed. Additionally, Micrsoft Office has also developed documentation on using their accessibility checker for PC and Mac computers. Visit the following links for detailed instructions:

• Test your document for accessibility – Windows
• Test your document for accessibility – Mac

For more information on creating accessible online courses, visit the main page.

Structure your text

The following items are direct links to instructions on how to structure your text in PowerPoint to create an accessible document.

• Set the reading order of slide contents
• Use built-in slide designs for inclusive reading order
• Use an accessible slide design
• Use unique slide titles
• Hide a slide title
• Format text for accessibility

Design accessible tables

The following items are direct links to instructions on creating accessible tables in PowerPoint.

• Use table headers
• Add alt text to tables

Provide alternative text for images

The following items are direct links to instructions on how to add alternative text to images, graphics, shapes, and charts.

• Review or edit automatically generated alt text in photos
• Add alt text to images
• Add alt text to SmartArt graphics
• Add alt text to shapes
• Add alt text to charts

Write meaningful link text

Visit Add hyperlink text and ScreenTips for instructions on creating accessible links in a PowerPoint document.

Provide appropriate contrast between text and background color

Visit Use accessible text color for more information on creating PowerPoint documents with a strong contrast between text and background colors.