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The Sponsored Program Accounting department is working in a hybrid mode.
At this time, our preferred method of communication is email. Please visit our Contact Us page for detailed staff information.

Water Tower Campus

Sponsored Program Accounting (SPA)

Sponsored Program Accounting

The departmental objective is to assist faculty, departments & Deans in achieving their sponsored program related goals by coordinating service with the Research Services Office, Development, & all other University administrative services.

SPA Fiscal Year End 2024 Deadlines

Fiscal Year End Information Sessions were held on
Tuesday, May 14th @ 10:00 a.m. CST and Wednesday, May 15th @ 1:00 p.m. CST.

Sponsored Program Accounting Fiscal Year End Deadlines
Year End Informational Session slides and materials

Pre-Award: Finding Funding & Proposal Preparation

Find internal/external resources and links to funding opportunities for supporting your research. Your your proposal and submit correctly and on time.

Post-Award: Begin Sponsored Program Accounting

AU Set Up by Sponsored Program Accounting (SPA)

Accounting Unit set up request is sent to SPA from other offices. SPA sends notification of new AU to PI and department contacts.

Obtaining Access & Spending Sponsored Program Funds

Request access to manage awards from the granting departments via the departments' standard request channels.

Award Management

Monitor expenditures, subawards, award modifications, and grant balances.

AU Closeout & Financial Report/Audit

Final expenditure review & analysis & accounting project closeout.
Preparation & submission of final financial report and/or invoice by SPA.

Resources

SPA Hub

SPA Hub

Check the status of your Accounting Unit (AU) Set-Up request

Water Tower Photo

SPA Training Request

Request training on grants and post-award grants management. We offer both broad and topic-specific training depending on your needs. Training can be in-person, via Skype or via Zoom.

EthicsLine

EthicsLine

Loyola has a Reporting Hotline to provide you with an automated and anonymous way to report activities that may involve misconduct and violations of Loyola policy. You may file a report online or by dialing 855.603.6988.

From the Finance Blog

Service Agreement AU – Accounting & Financial Reporting Procedures
by Tracy Snowberger

FY24 Financial Services Year End Deadlines
by Tracy Snowberger

READ MORE

Contact Us

Find the SPA staff directory and department layout and reporting structure here.