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Grant Policies & Procedures

Grant Policies & Procedures
 Policy Name Policy Description Compliance Driver Applicability Revised

Advanced_Account_Authorization (PDF)

Advanced Account Authorization Form (PDF)

Initiate sponsored research projects and begin incurring associated expenses prior to institutional acceptance of an award by the appropriate pre-award sponsored research office.

Uniform Guidance (2 CFR 200.458); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Certification of Student Participation on Sponsored Research Projects (PDF)

Document committed effort on a sponsored award for any graduate student, post-doctoral student, resident or fellow who is not receiving a stipend or salary from the sponsored award.

Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty, Staff and Graduate Student, Post-doctoral Student, Resident or Fellow

07/19/2024

Cost Overdraft Policy (PDF)

Establish responsibility regarding unresolved grant account overdraft.

Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Cost Transfer Policy (PDF)

Process for after-the-fact reconciliation of costs, either salary or non-salary, to or from a sponsored project within a 90-day period from the end of the month in which the expense posted.

Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Effort Certification Policy (PDF)

Effort Certification Policy Definitions & FAQs‌ (PDF)

Provides guidance to in certifying actual committed effort on sponsored projects in order to comply with compensation compliance cost principles.

Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Grant Expenditure Review Policy (PDF)

Defines Principal Investigator responsibility to review their grant activity on a monthly basis. The monthly review is designed to ensure that all expenditures are allocable, allowable and reasonable and that any errors or discrepancies are corrected in a timely manner.

Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Grant v Gift Indicator Checklist (PDF)

Provides guidance on the differences between "Gifts" and "Grants". Includes a checklist of indicators to be used in determining the appropriate classification for external funds.

Uniform Guidance (2 CFR 200); GAAP; Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Participant Support Guidance and FAQs (PDF)

Establishes when participant support costs (PSC) are allowable as direct costs and establishes proper accountabilities and payment methodologies.   

Uniform Guidance (2 CFR 200.75); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Research Study Participant Payments Policy (PDF)

Research Study Participant Payments Advance Fund Establishment Form(PDF)

Research Study Participant Payment Fund Replenishment Documentation(PDF)

Establish approved methodologies for the compensation of Research Study Participants.

Uniform Guidance (2 CFR 200); GAAP; Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Approval Authorization Policy (formerly Signature Card Policy)

Establish the approval authority for individuals managing expenses on Grant awards and allows for individuals to be able to approve expenses such as salary and non-salary expense for those awards.

Uniform Guidance  (2 CFR 200.303); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Subaward Policy (PDF)

Establishes the proper protocol for the administration of subaward agreements including award encumbrance and payment.

Uniform Guidance  (2 CFR 200.332 and Subpart D); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Summer Salary Guidance (PDF)

Provide guidance to ensure that all summer salary requests are charged to extramural funds in accordance with federal regulation, funding agency requirements, and internal policy and procedure

Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Unallowable Cost Policy (PDF) Describes the costs that are eligible and not eligible for expenditure under governing cost principles for grant  awards (including Allowability, Allocability and Reasonableness).

Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/22/2024

Grant Policies & Procedures
 Policy Name Policy Description Compliance Driver Applicability Revised

Advanced_Account_Authorization (PDF)

Advanced Account Authorization Form (PDF)

Initiate sponsored research projects and begin incurring associated expenses prior to institutional acceptance of an award by the appropriate pre-award sponsored research office.

Uniform Guidance (2 CFR 200.458); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Certification of Student Participation on Sponsored Research Projects (PDF)

Document committed effort on a sponsored award for any graduate student, post-doctoral student, resident or fellow who is not receiving a stipend or salary from the sponsored award.

Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty, Staff and Graduate Student, Post-doctoral Student, Resident or Fellow

07/19/2024

Cost Overdraft Policy (PDF)

Establish responsibility regarding unresolved grant account overdraft.

Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Cost Transfer Policy (PDF)

Process for after-the-fact reconciliation of costs, either salary or non-salary, to or from a sponsored project within a 90-day period from the end of the month in which the expense posted.

Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Effort Certification Policy (PDF)

Effort Certification Policy Definitions & FAQs‌ (PDF)

Provides guidance to in certifying actual committed effort on sponsored projects in order to comply with compensation compliance cost principles.

Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Grant Expenditure Review Policy (PDF)

Defines Principal Investigator responsibility to review their grant activity on a monthly basis. The monthly review is designed to ensure that all expenditures are allocable, allowable and reasonable and that any errors or discrepancies are corrected in a timely manner.

Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Grant v Gift Indicator Checklist (PDF)

Provides guidance on the differences between "Gifts" and "Grants". Includes a checklist of indicators to be used in determining the appropriate classification for external funds.

Uniform Guidance (2 CFR 200); GAAP; Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Participant Support Guidance and FAQs (PDF)

Establishes when participant support costs (PSC) are allowable as direct costs and establishes proper accountabilities and payment methodologies.   

Uniform Guidance (2 CFR 200.75); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Research Study Participant Payments Policy (PDF)

Research Study Participant Payments Advance Fund Establishment Form(PDF)

Research Study Participant Payment Fund Replenishment Documentation(PDF)

Establish approved methodologies for the compensation of Research Study Participants.

Uniform Guidance (2 CFR 200); GAAP; Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Approval Authorization Policy (formerly Signature Card Policy)

Establish the approval authority for individuals managing expenses on Grant awards and allows for individuals to be able to approve expenses such as salary and non-salary expense for those awards.

Uniform Guidance  (2 CFR 200.303); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Subaward Policy (PDF)

Establishes the proper protocol for the administration of subaward agreements including award encumbrance and payment.

Uniform Guidance  (2 CFR 200.332 and Subpart D); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Summer Salary Guidance (PDF)

Provide guidance to ensure that all summer salary requests are charged to extramural funds in accordance with federal regulation, funding agency requirements, and internal policy and procedure

Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/19/2024

Unallowable Cost Policy (PDF) Describes the costs that are eligible and not eligible for expenditure under governing cost principles for grant  awards (including Allowability, Allocability and Reasonableness).

Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy

Faculty and Staff

07/22/2024