AU Type Info
Agency AU
198XXX Accounting Unit used for an activity that is supported by an external funding source, where the final revenues and/or expenses do not belong to LUC. LUC is typically acting as a custodian/fiscal agent for the activity. Examples include an outside organization's conference where LUC is a host or facilitator (Ex. AJCU Conference)
All revenues and expenses in an agency AU must be coded to account code 2510, Assets held in trust for others.
Budgeting AU
199XXX Accounting Unit used to track budget and budget allocations. Budgeting Use only.
Carryforward AU
67XXXX Accounting Unit used for new program students fees or other profit sharing agreements. Requires Finance approval in advance of new AU submission request.
Operating AU
1XXXXX Accounting Unit used to track revenues and expenditures of new programs, educational activities, and activities in support of University operations.
Service Agreement AU
106XXX Accounting Unit is used for agreements whereby LUC is providing a service to an external company. Service categories may include consulting, testing, analysis, specific training, commercial research, etc.
All Service Agreement AU’s should have the company name in the AU Name Description.
In the description box, provide an overview of the contract service(s) and estimated revenue and expenses.
Service agreement AUs will also require that the department know the billing type and billing frequency of the agreement. For example, if a fixed amount has been agreed to, and LUC will be paid upon project completion, select “Fixed Price
Contracts/Service Completion,” which indicates that upon project completion LUC will bill the company.
If a predetermined selection does not fit your billing code or frequency, please add that additional information in the body of the email sent with the AU request and the proper billing code/frequency can be added.
LUC must understand when it enters into agreements with foreign entities. If the company is foreign, please ensure that is indicated.
All Service Agreement AU form requests must include the following documentation. If the information is not provided, the AU set up will be delayed.
- Signed Agreement/Contract
- Budget document if available
- Unrelated Business Income questionnaire
Agency AU
198XXX Accounting Unit used for an activity that is supported by an external funding source, where the final revenues and/or expenses do not belong to LUC. LUC is typically acting as a custodian/fiscal agent for the activity. Examples include an outside organization's conference where LUC is a host or facilitator (Ex. AJCU Conference)
All revenues and expenses in an agency AU must be coded to account code 2510, Assets held in trust for others.
Budgeting AU
199XXX Accounting Unit used to track budget and budget allocations. Budgeting Use only.
Carryforward AU
67XXXX Accounting Unit used for new program students fees or other profit sharing agreements. Requires Finance approval in advance of new AU submission request.
Operating AU
1XXXXX Accounting Unit used to track revenues and expenditures of new programs, educational activities, and activities in support of University operations.
Service Agreement AU
106XXX Accounting Unit is used for agreements whereby LUC is providing a service to an external company. Service categories may include consulting, testing, analysis, specific training, commercial research, etc.
All Service Agreement AU’s should have the company name in the AU Name Description.
In the description box, provide an overview of the contract service(s) and estimated revenue and expenses.
Service agreement AUs will also require that the department know the billing type and billing frequency of the agreement. For example, if a fixed amount has been agreed to, and LUC will be paid upon project completion, select “Fixed Price
Contracts/Service Completion,” which indicates that upon project completion LUC will bill the company.
If a predetermined selection does not fit your billing code or frequency, please add that additional information in the body of the email sent with the AU request and the proper billing code/frequency can be added.
LUC must understand when it enters into agreements with foreign entities. If the company is foreign, please ensure that is indicated.
All Service Agreement AU form requests must include the following documentation. If the information is not provided, the AU set up will be delayed.
- Signed Agreement/Contract
- Budget document if available
- Unrelated Business Income questionnaire