Loyola operates a decentralized Procurement program.  Departments should engage with Pre-Qualified Suppliers whenever practical for the acquisition of goods and services.  A Pre-Qualified Supplier is one that has completed a competitive selection process, chosen by the University as a provider who can supply products, materials and/or services that are in the best interests of the University in terms of quality/performance standards, pricing, payment terms, delivery, support, ethical business practices, and social and community support.

Loyola incorporates commodity management strategies that allow the University to negotiate advantageous pricing and contract terms, ensuring the best overall value to the University.  Potential suppliers bid to qualify for status as a Loyola Pre-Qualified Supplier, and the awardee must agree to sign our Pre-Qualified Supplier Agreement, which details the terms and conditions that will apply.

 

Non Pre-Qualified Suppliers may be used with the understanding that a) the probability of the best value lies with Pre-Qualified Suppliers due to volume discounts, b) transactions which exceed the competitive threshold of $5,000 require added documentation (including, but not limited to, multiple quotes) to justify and properly document the order (noted in the Procurement Action Matrix), and c) the terms and conditions of the sale need to be negotiated.  Requisitions submitted to Purchasing requesting the use of a non-Pre-Qualified will be reviewed to determine if an existing Pre-Qualified Supplier could be used.